Privacy Policy

1. Introduction

Mailopoly Pty Limited ("Mailopoly") is the operator of an intelligent email management and productivity platform via the website www.Mailopoly.com and associated mobile applications. Any information that you provide to Mailopoly through our services, or that is provided by a third party on your behalf, may be collected and used by Mailopoly in accordance with this privacy policy.

This privacy statement explains how Mailopoly protects the privacy of your personal information under the Australian Privacy Principles (Privacy Act 1988) and other applicable privacy laws. This policy applies to your use of Mailopoly's services and should be read in conjunction with our Terms and Conditions.

2. Information We Collect

The types of personal information that Mailopoly collects and holds may include:

• Account information (name, email address, password, username)
• Contact information (phone number, address)
• Email content and attachments
• Calendar events and appointments
• Task and action items extracted from emails
• Financial information extracted from emails (such as bills and invoices)
• Usage data and interaction with our services
• Device information and identifiers

If you choose not to provide certain personal information to Mailopoly, we may not be able to provide you with full access to our services.

3. How We Collect Information

We collect personal information in several ways, including:

• Directly from you when you create an account or use our services
• Through your email accounts when you grant us access
• Automatically through your use of our services
• Through cookies and similar technologies
• From third-party services when you use Single Sign-On

4. How We Use Your Information

Your personal information may be used to:

• Provide and improve our email management and productivity services
• Process and organize your emails, events, and tasks
• Generate automated responses and suggestions
• Analyze and improve our services' performance and features
• Communicate with you about our services
• Protect the security and integrity of our services
• Comply with legal obligations
• Debug and fix technical issues

Email Integration Data Usage

Data obtained through email provider integrations is used exclusively to provide our services to you. We do not use this data to train or develop general-purpose AI or machine learning models.

5. Data Processing and AI Features

Our service uses artificial intelligence and machine learning to process your emails and related data to provide features such as:

• Automated email filtering and organization
• Event and task extraction
• Smart reply suggestions
• Financial data processing

This processing is performed securely and in accordance with this privacy policy. You can control these features through your account settings.

6. Data Sharing and Disclosure

We will not disclose your information without your consent unless:

• Required or authorized by law
• Necessary to provide our services
• Required to protect our rights or property
• Required to prevent immediate harm

We may share your data with trusted service providers who assist in operating our services, subject to strict confidentiality obligations.

7. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest
• Secure access controls and authentication
• Regular security assessments
• Employee training and confidentiality agreements

8. Your Privacy Rights

Depending on your location, you may have specific rights regarding your personal information. These may include:

For Australian Users:

• Right to access and correct your personal information
• Right to complain to the Office of the Australian Information Commissioner

For California Residents:

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information held by businesses
• Right to opt-out of sale of personal information
• Right to non-discrimination when exercising privacy rights

For EEA Users:

• Right to access and portability
• Right to rectification
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to object to processing
• Right to withdraw consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

9. International Data Transfers

We operate globally and may transfer your personal information to different jurisdictions:

• For EEA users, we ensure appropriate safeguards through Standard Contractual Clauses and adequacy decisions
• For US users, we comply with state-specific privacy laws including CCPA/CPRA
• For all international transfers, we implement appropriate technical and organizational measures to protect your data

By using our services, you consent to your information being transferred to and processed in countries where we operate, which may have different data protection rules than your country.

13. Region-Specific Disclosures

California Privacy Notice:
Under the CCPA/CPRA, California residents have specific rights regarding their personal information. See our California Privacy Notice for additional information.

EU/UK Privacy Notice:
For users in the European Economic Area or United Kingdom, additional rights and protections apply under the GDPR. See our EU/UK Privacy Notice for details.

Notice to Other Jurisdictions:
Users in other jurisdictions may have additional rights under their local laws. Contact us to learn more about jurisdiction-specific privacy rights.

14. Data Protection Representative

For users in the European Union, our EU representative can be contacted at: [EU Representative details]

For users in the United Kingdom, our UK representative can be contacted at: [UK Representative details]